Starting a Cleaning Business in Florida : The nicest part of establishing a cleaning business is that it comes with built-in job stability. Every city and town has houses, offices, major buildings, and factories that require frequent cleaning. Professional cleaning services increase the life of buildings and their furniture, increasing the consumer value of your cleaning business. Additionally, huge cleaning service chains such as Service Master and Merry Maids account for only 30% of the market, leaving an astounding 70% open to small firms and entrepreneurs like you.

Starting a Cleaning Business in Florida

  • Step 1: Writing a business strategy is the first step.
  • Step 2: Obtain a business license.
  • Step 3: Obtain insurance and bonding
  • Step 4: Purchase necessary equipment and supplies
  • Step 5: Promote your enterprise
  • Step 6: Strive towards success

Starting a cleaning business is an excellent work-from-home opportunity that requires little investment and allows you to avoid the overhead fees associated with hiring office and storage space. Simply keep in mind that the first 3-6 months will be slow income-wise as you grow your business, so be sure to have a modest emergency fund or work part-time while maintaining your current employment.

Develop a Business Plan

Each successful firm begins with the development of a business strategy that will:

Indicate the name of your cleaning company.

Determine your business’s objectives

Indicate the marketing methods you intend to employ.

Estimate the revenue you anticipate from your cleaning business.

A business strategy does not have to be complicated or difficult to understand. It is more of a guideline you design to secure the success of your cleaning service. Successful business owners reassess their business plans every three to six months and make any necessary revisions to reflect the business’s direction.

Another reason to have a well-written business plan in place is in case your business ever needs finance. Once your firm begins to thrive, you may discover a need to expand and branch out. This may necessitate the acquisition of an office building, additional equipment, the hiring of personnel, the purchase of corporate vehicles for employee use, or the acquisition of a competitor in the cleaning market.

A bank is more likely to lend you money if you have a thorough plan of action outlining the measures you have taken and will take to achieve. They want assurance that your business will be able to repay the loan, and a well-organized business plan is one method to provide that assurance.

Register Your Business

Florida law requires that all businesses register with the state’s Department of Revenue. While no specific license is required to operate a cleaning business, you will need to obtain a state business license. Additionally, you’ll need to check with your local and county governments to determine whether any additional permits are required for the location where you intend to conduct business.

When you register your cleaning firm, you must choose between operating as a corporation, a limited liability company (LLC), a partnership, or as a lone proprietor. Corporations have stockholders, whereas LLCs have members. Unless you’re forming a cleaning firm in conjunction with another owner, you should register as a lone proprietor.

Your business will need to get an Employer Identification Number from the Internal Revenue Service (EIN). This nine-digit number serves as an identifier for your firm, same like your Social Security Number serves as an identifier for your personal identity. It is easily obtained by completing an application on the IRS website and is used to file business taxes and open business bank accounts.
If your cleaning service will be servicing non-residential facilities in the state of Florida, you must register for sales tax. This is required in order for you to charge sales tax to your consumers for your cleaning services. Residential cleaning service customers are not required to pay sales tax.

Once your firm is registered and you have gotten your EIN, you can create a business bank account. I propose doing some comparison shopping at your local banks to see what each bank has to offer in terms of service.

For instance, SunTrust offers a small business account with no minimum balance requirement and the ability to skip the monthly maintenance cost, which immediately saves your firm money. Certain banks, such as TD Bank, charge a monthly service fee that is waived on certain accounts with a daily balance of at least $1,000. You can find completely free business banking choices online, such as Azlo.com, which offers excellent services focused toward small businesses.

Florida Laws Governing the Establishment of Cleaning Businesses 

Three critical state company establishment requirements are discussed in this article for self-employed single owners and general partners who operate residential house cleaning firms. This article was researched using data from the Florida Secretary of State, the Florida Department of Revenue, and selected city and county government sources.

Bear in mind that the rules for sole proprietorship and general partnership formation in this state are constantly changing. Certain criteria may even differ by county. It is critical that you contact or visit your county or city government to learn about local regulations governing residential house cleaning firms and home-based businesses. This material is not intended to be comprehensive or to serve as a substitute for professional legal or tax advice.

Florida Laws Governing the Establishment of Cleaning Businesses 

Registration of Business Names 

Sole proprietors and general partners seeking to utilize a business name that does not include the owners’ complete names (for example, Janice Smith’s Cleaning Service or Martha Harris and Tom Graham’s Maid Service) must first determine whether the desired name is accessible in the state of Florida. To minimize legal complications and customer confusion, begin with a statewide corporate company name search.

After that, conduct an online search for names that are similar to the one you intend to use. For instance, if you wish to use the term Crystal Clean Maid Service, conduct basic Google searches for “Crystal Clean Maid Service+Florida” as well as “Crystal Clean Maid Service+your county” and “Crystal Clean Maid Service+your town or city.” Continue your search past the first page of results. At least five pages into the search results will reveal whether the desired name or a similar one is in use in your state, county, or city.

In the state of Florida, registering a fictitious name or DBA (“doing business as”) does not confer exclusive rights on a business to use that name. Additionally, other firms inside the state may register the same fictitious name. Registered firms are required to defend their trade names legally. With the state, register a Fictitious Name.

Note: If you choose to register a fictitious name in the State of Florida, you must declare on your application that the Fictitious Name has been promoted at least once in a newspaper situated in the county in where your business will be located (or where you reside).

Registration of Business Licenses 

Sole Proprietors are exempt from state registration. Sole Proprietors should verify registration requirements with their local county court clerk. In Florida, you can locate a County Court Clerk.

Two or more persons must register as general partnerships with the Division of Corporations.

A general partnership is formed in Florida when two or more owners enter into an oral or written agreement to establish a business together. General partnerships might consider filing for a Fictitious Name and a Statement of Partnership Authority. A Partnership Authority Statement designates one partner as the primary point of contact with the State of Florida, local taxing authorities, and banks. It is critical for both or all partners to have a documented partnership agreement drafted by a lawyer.

Even if they do not intend to hire staff, sole proprietors and general partners may apply to the IRS for an Employer Identification Number (EIN). Obtaining an EIN may simplify the process of opening a bank account and lower your risk of identity theft. Online application for an EIN is available. Additionally, certain business registration documents will require an NAICS code for the house cleaning industry.

Registration of Business Taxes

In Florida, residential housecleaning services are not taxable. Cleaning services are exempt from the requirement to collect and remit sales tax to the Florida Department of Revenue.

Florida does not have an individual income tax. The state does not tax business revenue earned by sole proprietorships or general partnerships. Sole proprietors and general partners are exempt from filing Florida Corporate/Franchise Income Tax Returns.

Florida general partnerships that file a federal partnership information return on Form 1065 may also be required to file a state income tax return on Form F-1065. Consult a CPA or certified tax preparer for additional information on whether your partnership is required to file such returns.

Licenses for Selected Florida Cities (Business Tax Receipts)

Cape Coral Business License: https://www.capecoral.net/entrepreneur_guide/online.php

Clearwater Business License: https://www.myclearwater.com/government/city-departments/planning-development/divisions-/construction-services-building/business-tax-receipts-btr

Daytona Beach Business License: http://www.codb.us/index.aspx?nid=345

Fort Lauderdale Business License: https://www.fortlauderdale.gov/departments/sustainable-development/business-tax

Gainesville Business License: https://eservices1.cityofgainesville.org/BusinessTax/6/NewBusiness.aspx

Jacksonville Business License: http://www.coj.net/departments/tax-collector/local-business-tax

Miami-Dade County Business License: http://www.miamidade.gov/taxcollector/local-business-tax.asp

Orlando Business Licensehttp://www.cityoforlando.net/permits/business-tax-receipt/

Pensacola Business License: https://www.cityofpensacola.com/FormCenter/Tax-5/Application-for-Business-LicenseTax-Rece-108

Port St. Lucie: https://www.cityofpsl.com/

St. Petersburg Business License: http://www.stpete.org/assistance/business_tax_division/business_tax_application.php

Tallahassee Business License: No license or Business Tax Certificate needed since June of 2017.

Tampa Business License: https://apps.tampagov.net/www_webapp/default.aspx?page_id=11

Get Insured and Bonded

The following stage in starting a cleaning business is to secure insurance and bonding. There are various different types of insurance coverage to consider when it comes to your cleaning business’s insurance needs.

Commercial Liability Insurance safeguards your organization in the event that a consumer sues you for property damage and/or physical injury.
Property Insurance safeguards your workplace, its contents, and equipment, as well as the property of your customers. Additionally, property insurance protects your firm against the loss or theft of equipment.
Cleaning Professionals’ Business Owners Policy: Certain insurance firms provide bundled policies that combine liability and property insurance into a single policy, frequently at a discounted rate.
Worker’s Compensation Insurance: If you want to hire employees, you will be obliged to have worker’s compensation insurance in the event that an employee is hurt on the job.
Commercial Auto Insurance: This sort of policy insures vehicles used to transport employees to and from cleaning duties. Numerous insurance companies need this type of policy owing to the lack of coverage for using your personal vehicle for business. This policy is very necessary if you have employees that commute to work in corporate vehicles.
While a surety bond, also known as a contract bond, is not necessary for the majority of cleaning services, it provides clients with peace of mind that you are a reputable firm and enhances your credibility as a business owner. Through an agreement between your business, the consumer, and your insurance agency, a surety bond protects the customer.
The following is an illustration of how a surety bond works.

Your cleaning business is unable to complete a job and you lack the funds necessary to reimburse the customer.
The customer initiates a claim against the bond with your insurance carrier.
The insurance company compensates the customer for their loss.
Your cleaning firm reimburses the insurance company for the money.
Due to the fact that not all cleaning businesses qualify for bonding, becoming bonded will increase your marketability and increase your chances of obtaining consumers. Being bonded incentivizes prospective clients to hire you because they know they will be covered if you fail to perform your duties. Additionally, significant cleaning contracts will require you to be bonded, so it’s prudent to protect yourself by becoming bonded and fully insured.

Also Read:

How to Start a Factoring Company

Buy Equipment and Supplies

Cleaning a cleaning business is virtually equivalent to cleaning your own house. As a professional cleaner, you will be responsible for dusting surfaces, sweeping and mopping floors, vacuuming carpets, emptying trash cans, and cleaning restrooms.

When cleaning other people’s houses, you may discover that they prefer that you utilize their cleaning products and supplies. Certain individuals may have allergies or sensitivities to the chemicals or fragrances included in cleaning goods and will urge that you refrain from using your own supplies.
However, for the majority of assignments, you will be expected to provide all necessary equipment and cleaning supplies. The following is a list of the equipment and supplies that your cleaning business should have in order to meet any cleaning requirements.

Cleaner of vacuums
Dustpan and broom
Vaccuum cleaner
Mop and bucket with press for wet mopping
Receptacle for garbage collection
Bags of trash
Dusting cloths
Towels papier
Cloths made of microfiber
Sponge cleaners
Scraper/blade
Cleaner that serves multiple purposes
Cleaner of windows
Bottles for spraying
Brush for toilet bowl
Gloves
Mask of dust
Cart for cleaning
Uniforms
Investing in organic cleaning products may be worthwhile if you’re cleaning houses, daycares, schools, or other family-oriented companies where children may have chemical allergies or sensitivities. Utilizing natural products could be the deciding factor in securing a new client contract. There are numerous high-quality organic cleaning product manufacturers to choose from, many of which offer online ordering and first-time customer discounts.

Deep cleaning carpets, caring for floors, and cleaning external windows will require specialist equipment and, in certain circumstances, additional training. These are additional services that you could provide in addition to your normal cleaning services.

Simple jobs, such as residences and small offices, may require services just once or twice a week, whereas large facilities, such as schools and factories, require daily cleanings, which are frequently performed outside regular work hours.

Along with cleaning supplies and equipment, your cleaning firm will require an office space for account management, invoice creation, and marketing. A good home office has internet connectivity, a computer, and a printer, in addition to a filing system that will help you stay organized during tax season. Some home offices have a phone line and voicemail service to handle all incoming calls during your busy cleaning hours.

Promote Your Business

Once you have completed the steps above, you’re now ready to start marketing your cleaning business to get customers. It is not essential to invest a small fortune in marketing and advertising materials for your cleaning service.

Once you’ve decided on a name for your firm, you’ll need a logo or tagline for your business cards, clothes, and other marketing materials or signs you make to attract customers. You can build your own image or, if you’re artistically handicapped like me, you can employ experienced graphic and web designers through online platforms.

You can do the following from the convenience of your new cleaning business office:

With the help of Avery.com’s online services and products, you can create and print excellent business cards, colorful fliers, educational brochures, and business address mailing labels.
Create a user-friendly website that highlights the services your cleaning business provides and prominently displays contact information for scheduling an appointment or sending an email to your business’s email address.
Create a social media presence to connect with local residents and stay informed about their cleaning needs.
Advertise in local newspapers or community newsletters to introduce yourself and the cleaning services you provide.
Contact companies in your neighborhood that could benefit from your cleaning services and offer them a new client introductory offer.
The most effective marketing tool you can create for your new cleaning service is referred to as a professional bid proposal kit, which includes the following:

A flyer or booklet outlining the cleaning services offered by your business
Complete list of cleaning specifications
A well-written service contract that includes specifics regarding your cleaning services
Visitor’s card (magnetized are great for homes)
This well-prepared package can be provided to prospective customers who have expressed an interest in employing your cleaning firm. It will answer all of their queries regarding your services. A strong cleaning proposal includes an annual contract that is renewable and an inexpensive monthly price.

Strive for Success 

Bidding on a work takes some study along with sound estimate abilities in order to determine the appropriate price to charge a customer. If your quote is excessively exorbitant, you risk losing the job to a competition. If you bid too low on a job, you risk winning it but discovering that it will cost more than you quoted in your bid. Utilizing a formula to examine all of the job’s aspects can assist you in determining the optimal bid value for each proposal.

Among these variables are the following:
The number of hours necessary per visit to accomplish the task, which is determined by the size of the structure.
Average hourly wage in the area in which you are bidding on the job
Direct job expenditures, such as payroll, equipment, and supplies, as well as travel expenses, such as gas, tolls, and vehicle upkeep.
Costs associated with operating a home office, such as rent, utilities, office supplies, and printing supplies
Profits accrued to you, the proprietor
There are bidding software packages available that can assist you in managing and comprehending this hard operation. Otherwise, it’s a good idea to conduct some research and educate yourself on how to correctly bid huge jobs by completing modest jobs first.

If you’re up for the challenge, your cleaning business has the potential to earn you a significant, consistent income. Cleaning houses and offices on a daily basis demands physical stamina and the ability to undertake strenuously thorough cleaning. On a broader scale, bending, kneeling, reaching, and repetitive activities are a daily component of cleaning.

Along with proper cleaning techniques, you’ll need basic office, bookkeeping, and organization abilities to manage clients, vendors, and employees. Maintaining an organized bookkeeping system will assist you in managing your budget and preparing your taxes. Knowing how much money you spend provides insight into areas where you may make adjustments and modifications to boost your bottom line.

Personality and a trustworthy disposition are critical in the cleaning industry, even more so if you work in people’s homes. Being courteous and considerate of the customer’s wants and circumstances will result in repeat business and new business through referrals. Word of mouth remains a potent instrument that has the ability to make or ruin any business.
Self-employment as a result of owning and operating a cleaning service is not for everyone. Apart from the labor-intensive nature of the job, a successful cleaning service owner must possess the following characteristics:

Willingness to persist in the face of adversity and rejection
Salesmanship and skill in closing new customer deals
On-site and behind-the-scenes organization to ensure that everything gets done
Consistent performance based on meticulous labor and self-discipline
Astuteness is required to analyze the advantages and disadvantages of business decisions.
In Florida, starting a cleaning service is a manageable endeavor with the potential for substantial benefits. The opportunity to amass large riches in the commercial cleaning business is available. Work ethic, commitment to your cleaning business, and prudent decision-making will result in a very successful employment and exponential growth for your firm.

FAQ

What are the benefits of starting a cleaning business?

The best thing about starting a cleaning business is the built-in job security that comes with the business.

What insurance do I need?

Commercial Liability Insurance: protects your business in the event a customer sues your company for damages and/or bodily harm.

What Is Worker’s Compensation Insurance?

Worker’s Compensation Insurance: If you plan on hiring employees to work for your business, you will be required to carry worker’s compensation insurance in the event they are injured on the job.

What Is Commercial Auto Insurance?

Commercial Auto Insurance: This type of insurance policy covers vehicles being used to travel to and from cleaning jobs.

What Is a Surety Bond?

A surety bond protects the customer through an agreement made between your business, the customer, and your insurance agency.

How do I register my business in Florida?

The state of Florida requires all businesses to register with the state through the Department of Revenue.

What is sales tax in Florida?

This is necessary in order for you to be able to charge your customers a sales tax on your cleaning services.

How do I open a business bank account?

Once you have registered your business and obtained your EIN, you will be able to open a business bank account.

What Are The Duties Of A Cleaning Business?

Dusting surfaces, sweeping and mopping floors, vacuuming carpets, emptying trash cans, and cleaning bathrooms are all duties you will perform as a professional cleaner.

What equipment should I have for my cleaning business?

Vacuum cleaner Broom and dustpan Dust mop Wet mop and bucket with press Trash collecting receptacle Trash bags Dusting rags Paper towels Microfiber cloths Cleaning sponges Scraper/blade Multi-purpose cleaner Window cleaner Spray bottles Toilet bowl brush Gloves Dust mask Cleaning cart Uniforms Choosing organic cleaning products may be a worthy investment if you’re considering cleaning homes, daycares, schools, or other family-oriented businesses where there could be children who may have allergies or sensitivities to chemicals.

What are the benefits of organic cleaning?

Using natural products may be the key to acquiring a new customer contract.

What services do you offer?

Deep cleaning of carpets, floor care, and external window washing will require specialized equipment and in some cases, additional training.

How Often Should I Have Services?

Modest jobs, like homes and small offices, may only require services once or twice a week while large buildings, like schools and factories, will require daily cleanings, often performed after regular business hours.

How do I get customers for my cleaning business?

Once you have completed the steps above, you’re now ready to start marketing your cleaning business to get customers.

What can you do?

From the comfort of your new cleaning business office you can: Create and print professional business cards, colorful fliers, informative brochures and business address mailing labels with the help of online services and products from Avery.com.

What are the marketing tools you can use?

Design a user-friendly website featuring the services your cleaning business offers and easy to find contact information to make an appointment or an inquiry to your business email address Build a social media presence to reach people in your area and keep in touch with the cleaning needs of your local community Advertise with local papers or community newsletters to let people know who you are and the cleaning services you offer Contact businesses in your area that would benefit from your cleaning services and propose to them an introductory offer for new customers The best marketing tool you can put together for your new cleaning business is known as a professional bid proposal kit and within it, you’ll find: Flyer or brochure describing your company’s cleaning services List of complete cleaning specifications Clearly written service contract Details about your cleaning services Business card (magnetized are great for homes) This well-prepared kit can be given to prospective customers who have shown interest in hiring your cleaning company and will provide them with all the answers to any questions they may have about your services.

What is a good cleaning proposal?

A great cleaning proposal offers an annually

What is a business plan?

It is more of a guideline you create to ensure your cleaning business is on track for being a success.

Why do I need a business plan?

Another reason for having a well-written business plan in place is if you ever need to get financing for your business.

What are the benefits of a bank loan?

They want to have some reassurance that your business will be capable of paying back the loan and a well-organized business plan is one way to do that.

How do I register my business in Florida?

It is important to register your new business with the state to have your personal assets protected.3 min read 1.

What is the Next Level of Care?

Although you may feel comfortable cleaning your own home, professional cleaning services require the next level of care.

What legal structure should I use?

Options include a sole proprietorship, partnership, corporation, or limited liability company.

How do I register my business?

Except for a sole proprietorship, each of these business entities must register with the Florida Division of Corporations To register your business, you will need to have a unique name that is not already registered by another Florida business.

What is the process for starting a business?

The next step is applying for a business license and setting up a bank account.

What is a business plan?

business plan is a document that guides the direction of your new enterprise.

What areas of cleaning services do you offer?

Options include a general residential cleaning business, green cleaning, open house cleanings, after-party clean-ups, smoke damage removal, and other specialty areas.

What will you charge?

What will you charge for your services?

What are the Pros of Cleaning?

A cleaning business is a good choice for many entrepreneurs because of its low overhead costs, but it is important to make sure you are physically capable of doing the type of strenuous, thorough cleaning your customers will expect.

What skills do you need?

In addition to cleaning skills, you will need to rely on basic office, accounting, and organizational skills.

What are the steps to start a cleaning business?

If you are leaving a full-time job to go out on your own, make sure you have at least six months’ worth of expenses saved before doing so.

How much should I charge?

How much can you charge to keep your services affordable but still make a profit?

How do I register my business in Florida?

It is important to register your new business with the state to have your personal assets protected.3 min read 1.

What is the Next Level of Care?

Although you may feel comfortable cleaning your own home, professional cleaning services require the next level of care.

What is a business plan?

business plan is a document that guides the direction of your new enterprise.

What areas of cleaning services do you offer?

Options include a general residential cleaning business, green cleaning, open house cleanings, after-party clean-ups, smoke damage removal, and other specialty areas.

What will you charge?

What will you charge for your services?

What legal structure should I use?

Options include a sole proprietorship, partnership, corporation, or limited liability company.

How do I register my business?

Except for a sole proprietorship, each of these business entities must register with the Florida Division of Corporations To register your business, you will need to have a unique name that is not already registered by another Florida business.

What is the process for starting a business?

The next step is applying for a business license and setting up a bank account.

What are the Pros of Cleaning?

A cleaning business is a good choice for many entrepreneurs because of its low overhead costs, but it is important to make sure you are physically capable of doing the type of strenuous, thorough cleaning your customers will expect.

What skills do you need?

In addition to cleaning skills, you will need to rely on basic office, accounting, and organizational skills.

What are the steps to start a cleaning business?

If you are leaving a full-time job to go out on your own, make sure you have at least six months’ worth of expenses saved before doing so.

What Services Can You Provide?

This article is part of a larger series on Starting a Business Cleaning businesses offer a wide range of services, including disinfecting, vacuuming, dusting, tidying up, floor mopping, and waxing.

How do I get started with a cleaning business?

We cover how to get your cleaning business started in seven steps.

What is a Residential Cleaning Service?

As a basic definition, a residential cleaning service specializes in homes and commercial specializes in businesses.

What are the benefits of working in a commercial space?

Commercial covers more square feet, so you’ll have to work faster and less detail oriented than residential.

How long should I take to complete a one-page business plan?

You should be able to complete the one-page business plan in less than 15 minutes.

How Much Does a Cleaning Franchise Cost?

One aspect that makes cleaning franchises appealing is they’re generally low-cost to start.

What training does a cleaning franchise offer?

Many new business owners choose to buy into a franchise because it provides business and industry training.

How Much Does It Cost?

You need to determine three figures: startup costs (how much it costs to start), estimated monthly expenses, and estimated monthly income.

How much does a professional cleaning service cost?

Consider these options when determining your rates: Hourly Rate: $30 to $90 per hour.

Sources

irs.gov

en.wikipedia.org

floridarevenue.com

sba.gov

maidprofranchise.com

dos.myflorida.com

apps.tampagov.net

entrepreneur.com

stratusclean.com

Statistics

  • Regarding monthly expenses, you determine that you’ll spend $1,000 every month, including your quarterly tax withdrawal (about 20% of income).
  • Keep in mind, it’s likely you won’t have 20 homes in your first month in business.
  • If you have good credit, you can get a 0% introductory APR for 12 to 18 months.
  • The interest rate is relatively high (above 12%) because the loan isn’t secured to collateral. (fitsmallbusiness.com)
  • Plus, large cleaning business chains like Service Master and Merry Maids only account for 30% of the market, leaving a whopping 70% open to small businesses and entrepreneurs like yourself. (cleaningbusinessboss.com)
  • Some companies only profit 1% to 5%.
  • However, if you’re a smaller company working with a small cleaning crew, it’s entirely possible to price your services at a 20% to 40% profit. (howtostartanllc.com)
  • According to HomeAdvisor, the average price to clean a single-family home is $120-$150. (nerdwallet.com)
  • UpCounsel accepts only the top 5 percent of lawyers to its site.
  • The Best Lawyers For Less Hire the top business lawyers and save up to 60% on legal fees (upcounsel.com)

 

Starting a Cleaning Business in Florida